Administrative Assistant - Oxford

Location: Oxford
Discipline: Central Executive Support Services
Contact name: Roop Dhatt

Contact email:
Contact phone: 0121 456 8052
Vacancy reference: 016689
Published: about 1 month ago
Duration: Permanent
Closing date: 11 July 2022

Oxford, Permanent, Full time

The role

To provide administrative and facilities services to our new Oxford office.  The role will report to the Executive Services Manager and Facilities Team Leader (Birmingham) and is responsible for the smooth operation of the facilities functions within the Oxford office. Hours will vary between 8.30am and 5.30pm but core hours will be 7 hours per day, 35 hours per week.   

The person

This is a busy and challenging role and to be successful, your background will probably include:

  • Experience in a similar role, such as an Administrative Assistant or Facilities.   
  • Experience of providing support across several areas to multiple people eg - diary management, arranging travel, organising small events 
  • Excellent knowledge of Microsoft Office systems; Outlook, Word, PowerPoint, Nitro and Sharefile
  • Experience of InterAction and finance systems, but not essential  

In addition, the role requires someone who:

  • Has the ability to work as part of a team and establish good working relationships
  • Has good planning and organisational skills
  • Remains calm under pressure
  • Has good communication skills
  • Provides outstanding support and client service at all times
  • Has excellent attention to detail

Pre-employment screening

Please note that, in the event that we make an offer of employment, we will conduct pre-employment screening that includes checks relating to your professional and academic qualifications, references from previous employers, your eligibility to work in the UK and any disciplinary history recorded with the Solicitors Regulation Authority (SRA). You will also be required to complete a self-declaration to assess your character and suitability.

And finally

Mills & Reeve is committed to building a diverse workforce and fostering an inclusive environment in which all our people can thrive. We hire people from a wide variety of backgrounds because it makes our firm stronger, and we have a collaborative culture that celebrates different perspectives and values respect for one another, working together, and openness and integrity. Our approach to flexible working means that we work in a way that achieves the right balance for our people, our clients and for our business.