Executive Assistant / Legal Personal Assistant - Oxford

Location: United Kingdom
Office: Oxford
Discipline: Corporate & commercial
Contact name: Mirren Patel

Contact email: [email protected]
Contact phone: +447464915930
Vacancy reference: 022049
Closing date: 27 October 2023

The role

Executive Assistant roles are based within the Executive Support Services (ESS) team which is responsible for supporting all areas of the business.  The role reports to the relevant office’s Executive Support Manager or Executive Support Team Leader and is responsible for providing a high-quality support service to the lawyers, utilising available resources as appropriate.


The role is based within the firm’s Real Estate and Corporate and Commercial NSL and you will be supporting around 4/5 Lawyers combined with either Principal Associates, Senior Associates, Associates, Senior Paralegals and Paralegals whilst working alongside the Document Production Specialists and Administrative Assistants.  


The person

This is a busy and challenging role and to be successful your background will probably include:


o               Experience in a similar role, such as a PA or Secretary and ideally within a similar environment

o               Experience of providing support to multiple people i.e. diary management, arranging travel/events

o               Excellent knowledge of Microsoft Office systems; Outlook and Word


In addition, the role requires someone who:


o               Has the ability to work as part of a team and establishes good working relationships at all levels

o               Has excellent planning and organisational skills

o               Is flexible and willing to work additional hours as the role demands

o               Provides outstanding client service at all times 

o               Is able to communicate clearly and effectively at all levels  

o               Has excellent presentational and attention to detail skills

o               Remains calm under pressure


Pre-employment screening
Please note that, in the event that we make an offer of employment, we will conduct pre-employment screening that includes checks relating to your professional and academic qualifications, references from previous employers, your eligibility to work in the UK and any disciplinary history recorded with the Solicitors Regulation Authority (SRA). You will also be required to complete a self-declaration to access your character and suitability.  


The Mills & Reeve Executive Support Services (ESS) career structure

We have a firm wide ESS career structure and published career progression frameworks for each of the ESS roles of which there are five career levels.  For the purposes of the framework, this role is at an executive level and the role profile that details the outcomes and activities expected of an executive across the firm is included with this job description.  Further information on the firm’s ESS career structure is available from the HR team. 


The package

As you would expect, the firm offers a generous salary and benefits.  The firm’s standard benefits are detailed in the following link:


The firm

What really sets Mills & Reeve apart from other law firms is the way we work with our clients. We understand that clients, in the 21st century, no longer want a traditional law firm – they want one that embraces forward thinking approaches to service, billing, commercial know-how, innovation, people management and community engagement.


Why not find out more about what it’s like to work at Mills & Reeve by taking two minutes to watch our video?



And finally‿

Mills & Reeve is committed to providing an inclusive and supportive working environment.  We are happy to consider flexible working arrangements and endeavour to achieve the right balance for both our people and the business. This attitude to flexible working ensures we continue to provide outstanding service to our clients, whilst allowing our people to develop their careers in the knowledge that personal priorities will remain just that.


Mills & Reeve is committed to promoting equality, diversity and to providing an inclusive and supportive environment.  Please click here to find further information regarding our diversity policy.


If you would like any more information about Mills & Reeve, you can visit our website by clicking on the following link: