Legal Team PA - Real Estate

Location: Cambridge
Office:Cambridge
Discipline: Real Estate
Contact name: Sean Smith

Contact email: Sean.smith@mills-reeve.com
Vacancy reference: 017329
Published: 19 days ago
Closing date: 10 August 2022

The role

This is a full-time fixed term contract for 18 months to cover a period of maternity leave within the Real Estate team working primarily with the Real Estate lawyers.  This role reports to the Executive Services Manager and the successful candidate would be responsible for providing a high-quality support service to their lawyers, utilising available resources as appropriate.

 

This role remains contractually office based as part of the Cambridge Office, although we have recently launched a hybrid working policy that can also include some working from home.  This role will hold the job title of Executive Assistant on appointment.

 

This role is based within the firm’s Real Estate National Service Line and will work alongside the Document Production Specialists and Administrative Assistants.

 

A typical day would be:

  • Assessing, managing and prioritising own workflow
  • Delegating relevant tasks to the Admin Assistant inbox
  • Responsible for ensuring relevant documentation or finance information is available
  • Being first point of contact
  • Managing relevant lawyer's diaries
  • Managing and monitoring relevant lawyer's inbox
  • Responsible for compliance, money laundering requirements

 

The person

This is a busy and challenging role and to be successful your background will probably include:

  • Experience in a similar role, such as a Legal Secretary
  • Experience of working for multiple people with competing demands
  • Excellent Microsoft Office skills, in particular Word and good experience of Outlook, PowerPoint and Excel
  • At least 5 GCSEs at Grade 4 (formally Grade C) or above to include Mathematics and English (or equivalent)

 

In addition, the role requires someone who:

  • Can communicate clearly and effectively at all levels
  • Has excellent planning and organisation skills and remains calm under pressure
  • Has the ability to work as part of a team and establishes good working relationships at all levels
  • Has a keen interest in the role and responsibility of an Executive Assistant at Mills & Reeve
  • Has excellent presentational and attention to detail skills
  • Positive can-do attitude/willing to learn
  • Always provides outstanding client service

 

A full copy of the job description is attached for further information.

 

Why should I apply?

If you have an enthusiasm for organisation, outstanding client service and looking for job satisfaction, then this role may be just what you are looking for.

 

Pre-employment screening 

Please note that, if we make an offer of employment, we will conduct pre-employment screening that includes checks relating to your professional and academic qualifications, references from previous employers, your eligibility to work in the UK and any disciplinary history recorded with the Solicitors Regulation Authority (SRA). You will also be required to complete a self-declaration to access your character and suitability.

 

Disclosure and barring service check

It is possible that the individual may be required to take part in regulated work, should this occur, this post will then be also subject to a satisfactory response from the Disclosure and Barring Service (DBS) to check for any previous criminal convictions.

 

The Mills & Reeve Executive Support Services (ESS) career structure

We have a firm wide ESS career structure and published career progression frameworks for each of the ESS roles of which there are five career levels.  For the purposes of the framework, this role is at an executive level and the role profile that details the outcomes and activities expected of an executive across the firm is included with this job description.  Further information on the firm’s ESS career structure is available from the HR team.