Finance Systems Assistant

Location: United Kingdom
Office: Oxford Norwich Leeds Manchester Cambridge Birmingham
Discipline: Finance
Contact name: Ben Porter

Contact email: [email protected]
Contact phone: 01214568041
Vacancy reference: 024289
Closing date: 24 May 2024
Startdate: 13 May 2024 - 13 May 2024

A full time permanent role based in any of our Cambridge, Norwich, Birmingham, Manchester, Oxford or Leeds offices with occasional travel to other offices and flexibility to work from home for up to 50% of time

The role

Reporting to the firm’s Finance Systems Manager, this is a key role supporting the business in achieving the firm’s 2025 strategy to be a leader in client experience and drive profitable growth.

This role is to support the finance team and other business support areas. The key activities will include supporting the Finance Systems Manager in testing system upgrades and enhancements, developing test scripts and supporting the project management/communications for these projects. You will also be encouraged to identify areas of process improvements (to systems and testing protocols)

This is a great opportunity to join a high performing finance team and further your career in an ambitious and growing top 50 national law firm.

The activities

The Firm has well-established and experienced finance and IT teams. The Finance Systems Assistant will be part of the finance team and partner with the IT teams and other key stakeholders to support the following.

Subject matter expert

Develop a detailed knowledge of all finance systems, including:

  • Elite 3E Practice Management System

  • Intapp Time recording

  • Intapp BillStream – Billing system

  • i4G credit control system

  • Dashboards – finance reporting system

  • eBilling Hub

  • Cosine matter planning

Finance system upgrades

Assist in the planning and successful upgrade of finance systems, to include:

  • Finance project managing

  • Extensive process testing

  • Produce process and user documentation

  • Assist with user and finance training

  • Understand product enhancements, and support teams in maximising these

Training and support

  • Help maintain training documentation and provide training across all areas owned by the Finance Systems Team

  • Supporting the training and coaching of the Finance team in best practice and consistent use of our systems on an ongoing basis and assist in the development of an ongoing training programme for new starters in the team for systems relevant to their role

Other responsibilities

  • Build a network within M&R to support your role and develop your work area

  • Become a point of contact for the Finance team when there are systems issues, investigate and report these as per the agreed protocols

  • Perform other work as necessary to assist in meeting firm objectives as delegated by the Financial Systems Manager

The person

The Finance Systems Assistant will be key to facilitating and developing the use of finance systems and technology across the firm, promoting best practice, and supporting training across teams.

With support from the Finance Systems Manager, you will assist in providing a bridge between finance, project management and IT teams to ensure successful testing and rollout of system upgrades and enhancements.

This is a busy and challenging role and to be successful it is likely that your background and experience will include the following areas of expertise:

  • an understanding of finance systems and information

  • experience in developing testing scripts and knowledge in implementing successful projects

  • ability to analyse and map processes

  • knowledge of Elite 3E application or similar practice management system

The role additionally requires someone who:

  • is proactive, adaptable and has a ‘can-do’ attitude; a willingness to roll up their sleeves and undertake a range of activities at critical times of the month/year

  • has a strong desire to learn and has a laser focus on accuracy of output

The package

As you would expect, the firm offers a generous salary and benefits.  The firm’s standard benefits are detailed in the following link:

The Mills & Reeve Business Services career structure

We have a firm wide Business Services career structure and a published career progression framework.  Within the firm wide career structure there are five career levels.  For the purposes of the framework, this role is at an Assistant level and the role profile that details the outcomes and activities expected of across the firm is included with this job description.  Further information on the firm’s Business Services career structure is available from the HR team.

Pre-employment screening

Please note that, in the event that we make an offer of employment, we will conduct pre-employment screening that includes, but is not limited to, a basic DBS check, right to work check, any disciplinary history recorded with the Solicitors Regulation Authority (SRA) and a self-declaration to assess your character and suitability for the role.  A full policy of the screening the firm undertakes is available on request.

The firm

Mills & Reeve is a major UK law firm renowned for its outstanding service to national and international clients, for its collaborative culture and for its deep sector expertise.

The firm has a strong sector focus with expertise in agriculture, charities, education, food and beverage, health, insurance, private wealth, real estate investment, sport and technology. Clients include businesses from PLCs to start-ups, high net worth individuals and landowners, more than 120 universities, colleges and education bodies and over 100 healthcare organisations.

This is an ideal opportunity to build your skills and experience with a major UK law firm, listed as one of the “Sunday Times 100 Best Companies to Work For” for the last 20 years - the only law firm to achieve this.

We are also proud to have been awarded Platinum Investors in People status this year.  The firm joins a select club of only 6% of 50,000 assessed organisations awarded the coveted platinum status.

The firm is also delighted to report for the eighth year running we were named as one of Roll On Friday’s ‘best law firms to works at’.

And finally

Mills & Reeve is committed to providing an inclusive and supportive working environment. We are happy to consider flexible working arrangements and endeavour to achieve the right balance for both our people and the business. This attitude to flexible working ensures we continue to provide outstanding service to our clients, whilst allowing our people to develop their careers in the knowledge that personal priorities will remain just that.

Mills & Reeve is committed to promoting equality, diversity and to providing an inclusive and supportive environment. Please click the link below to find further information regarding our diversity policy.

If you would like any more information about Mills & Reeve, you can visit our website by clicking on the following link:

Job Description