Recruitment Administrator

Location: United Kingdom
Office: Birmingham
Discipline: Human resources
Contact name: Ben Porter

Contact email: [email protected]
Vacancy reference: 020953
Duration: Permanent
Closing date: 16 June 2023
Startdate: 02 June 2023 - 02 June 2023

The role

Reporting to the Senior Recruitment Manager and working closely with the recruitment team, this role will form part of the wider HR team for the firm.  This is a busy administration based role that will be responsible for providing recruitment administration support for Solicitor and Business Services recruitment, along with support for the Early Talent team. There is also the opportunity to be involved in talent attraction based projects within this highly professional team.

This role can be based in either Birmingham or Manchester.

The person

This is a busy and challenging role and to be successful, your background will:

  • include a solid educational background; and
  • some administration experience,  but this is not essential

The role additionally requires someone who:

  • has strong attention to detail;
  • is organised and good at prioritising their work;
  • has excellent written, as well as verbal communication skills and so is able to demonstrate that they can convey complex matters in a way that different audiences can understand;
  • is confident and able to build sustainable relationships with clients, lawyers and internal colleagues is organised and methodical in how they approach their work;
  • is a team player;
  • is willing to take on new responsibilities and challenges.

In addition you will need to:

  • be willing to travel to the firm’s other offices on occasion;
  • be flexible and, on occasion, able to work longer hours as the role demands etc.

The activities

Experienced hire recruitment & selection

Support the recruitment team with all administration aspects of lawyer and business services recruitment.  In particular, this will include:

  • creating, reviewing and updating job descriptions, upon vacancies becoming approved;
  • uploading vacancies onto PeopleXD and other relevant recruitment websites;
  • liaising with agencies on the current position on vacancies and candidates they have put forward;
  • liaising with direct candidates after their applications have been received;
  • liaising with hiring partners and managers on the status of the vacancy, candidates, offers etc;
  • monitoring applications and managing correspondence and telephone calls as appropriate;
  • setting up interviews and collating feedback and interview notes;
  • creating the offer paperwork and associated administration;
  • managing the team’s purchase orders / invoice arrangements; and
  • being the first point of contact for queries in the absence of members of the team.

Early Talent Recruitment

At particular points in the year, assist the Graduate Recruitment Manger with the administration aspects of their role.  This will include:

  • supporting with the management of the annual law fairs;
  • supporting during the shortlisting, setting up of assessment centres and offers for Summer Placements and Trainee Solicitor applications;
  • supporting with the practical arrangements for the assessment days;
  • creating the offer paperwork and associated administration for Trainee Solicitor appointments, including supporting with the creation of induction programmes;
  • supporting with the administration required during the Trainee Solicitor seat move process at each point in the year; and
  • supporting the Newly Qualified Solicitor application and offer process.


Supporting the firm’s talent acquisition strategy

In addition to administration for the specific role within the firm, this role will support wider projects and initiatives linked to the firm’s talent acquisition strategy that will include:

  • supporting social media initiatives;
  • on an occasional basis, attending events such as law fairs and careers events;
  • producing statistical data for reports; and
  • involvement with projects within the team.

Pre-employment screening

Please note that, in the event that we make an offer of employment, we will conduct pre-employment screening that includes checks relating to your professional and academic qualifications, references from previous employers, your eligibility to work in the UK and any disciplinary history recorded with the Solicitors Regulation Authority (SRA). You will also be required to complete a self-declaration to assess your character and suitability.

Disclosure and barring service check

This post is also subject to a satisfactory response from the Disclosure and Barring Service (DBS) to check for any previous criminal convictions.

The Mills & Reeve Business Services career structure

We have a firm wide Business Services career structure and a published career progression framework.  Within the firm wide career structure there are five career levels.  For the purposes of the framework, this role is at an administration level and the role profile that details the outcomes and activities expected of across the firm is included with this job description.  Further information on the firm’s Business Services career structure is available from the HR team.

The firm

What really sets Mills & Reeve apart from other law firms is the way we work with our clients. We understand that clients, in the 21st century, no longer want a traditional law firm – they want one that embraces forward thinking approaches to service, billing, commercial know-how, innovation, people management and community engagement.

Why not find out more about what it’s like to work at Mills & Reeve by taking two minutes to watch our video?

And finally

Mills & Reeve is committed to building a diverse workforce and fostering an inclusive environment in which all our people can thrive. We hire people from a wide variety of backgrounds because it makes our firm stronger, and we have a collaborative culture that celebrates different perspectives and values respect for one another, working together, and openness and integrity. Our approach to flexible working means that we work in a way that achieves the right balance for our people, our clients and for our business.