Bid Assistant

Location: United Kingdom
Office: Norwich Leeds Manchester Cambridge Birmingham
Discipline: Marketing
Contact name: Ben Porter

Contact email: [email protected]
Contact phone: 07587481088
Vacancy reference: 020089
Closing date: 06 July 2023
Startdate: 10 March 2023 - 10 March 2023

Bid Assistant, Permanent role based in Birmingham, Manchester, Leeds, Norwich or Cambridge

The role

As a member of the Bid team, you will work across the entire range of sectors covered by the firm, supporting the delivery of tenders.

Bidding is a very reactive discipline, which means we have to adapt to what is being asked of us from both M&R’s clients and our internal stakeholders. You will need to be flexible in taking on different tasks every day and not be phased by last minute changes and tight deadlines. To help equip you with the skills required from this role, the Bid team has a strong track-record of developing people and supporting formal training such as the Chartered Institute of Marketing qualification.

The person

You will be expected to demonstrate strengths in terms of:

  • Organisational skills.  Able to multi-task and be involved in a range of projects

  • Team working.  Both within the Bid team and wider marketing team, as well as with Partners, lawyers and other business services teams

  • Proactiveness

  • Flexibility

  • Confidence to work with a range of people

  • Professionalism

Who will I be working with?

You will report to the Head of Bids and work closely with every member of the bid team, in particular the Bid Administrator.  On a regular basis you will liaise with colleagues across the marketing team including business development and client care.  The Bid team supports the firm on a national basis working with legal teams across all NSLs and sector and regularly draw upon the support of HR, Diversity & Wellbeing, Facilities and KLD.

The activities

The role has the following key performance areas:

Working with the bids team in assisting with the production of tenders:

  • Complete and co-ordinate Pre-Qualification Questionnaires (PQQs) / Requests For Information (RFI) responses and presentations by drawing upon from the Bid Content Library (EasyPQQ), or within past bids ensuring compliance with client requirements

  • Support bid advisers / managers with various elements of the bid process including CVs and increasingly drafting some elements of tenders

  • Support on credentials documents and with support, look to develop drafting skills and increasingly manage more complex proposals and questions

  • Assist with research on clients and markets, developing an understand the client base and target clients

  • Owning and maintaining the Bid Content Library, including creating standard content/responses

  • Registering and maintaining accounts for online tender portals

  • Highlighting any relevant new opportunities

  • Support the production of in-house marketing material (e.g. document formatting, producing team charts etc.)

  • Ensure compliance and consistency of brand across all bid documents and collateral aligned with our bid submissions

Supporting the process for ensuring effective communication and information sharing across the teams

  • Share best practice

  • Establish an effective method of communicating activities across the teams

  • Support process for ensuring effective communication and information sharing across the teams

  • Liaise regularly with colleagues on status reports for key tenders / projects

Pre-employment screening

Please note that, in the event that we make an offer of employment, we will conduct pre-employment screening that includes checks relating to your professional and academic qualifications, references from previous employers, your eligibility to work in the UK and any disciplinary history recorded with the Solicitors Regulation Authority (SRA). You will also be required to complete a self-declaration to access your character and suitability.

The Mills & Reeve Business Services career structure

We have a firm wide Business Services career structure and a published career progression framework.  Within the firm wide career structure there are five career levels.  For the purposes of the framework, this role is at an [level] level and the role profile that details the outcomes and activities expected of across the firm is included with this job description.  Further information on the firm’s Business Services career structure is available from the HR team.

The package

As you would expect, the firm offers a generous salary and benefits.  The firm’s standard benefits are detailed in the following link:

The firm

What really sets Mills & Reeve apart from other law firms is the way we work with our clients. We understand that clients, in the 21st century, no longer want a traditional law firm – they want one that embraces forward thinking approaches to service, billing, commercial know-how, innovation, people management and community engagement.

Why not find out more about what it’s like to work at Mills & Reeve by taking two minutes to watch our video?

And finally

Mills & Reeve is committed to providing an inclusive and supportive working environment. We are happy to consider flexible working arrangements and endeavour to achieve the right balance for both our people and the business. This attitude to flexible working ensures we continue to provide outstanding service to our clients, whilst allowing our people to develop their careers in the knowledge that personal priorities will remain just that.

Mills & Reeve is committed to promoting equality, diversity and to providing an inclusive and supportive environment. Please click the link below to find further information regarding our diversity policy.

If you would like any more information about Mills & Reeve, you can visit our website by clicking on the following link: