Events Executive

Marketing Events team, All office locations considered, 12 months fixed term contract

The role

The role is responsible for the successful planning and execution of firmwide internal events. This includes advising key stake holders (KLD, ESS, Finance, Procurement, Senior Leadership team) on how to ensure their events achieve their learning objectives within a set budget and whilst adhering to best practice guidelines.

Success in this job requires cooperation from a wide range of people from across the firm and external suppliers/venues. This is a multifaceted role working within the events team (part of the marketing team) which requires excellent project/event management, administration, IT and comms skills. You will be one of a seven-person events team who work closely with and support one other. This in turn, is part of a 58 strong national Marketing team and you will work alongside the KLD, Procurement and the Senior Management team.

The activities

• Planning and implementing the delivery of successful internal events (face to face, and virtual) you will complete tasks yourself but be confident to ask for support and delegate work
• Provide strategic advice to stakeholders on feasibility of possible events
• Communication with internal and external contacts to make sure their expectations match what we are delivering
• Negotiation with suppliers/venues to ensure best value solutions
• Keeping clients up to date with the progression of the event and any tasks that are required of them
• Producing detailed plans for events (timelines, venue/rooms and budgets)
• Booking internal and external rooms and arranging catering and facility requirements such as AV.
• Building a portfolio of trusted suppliers and venues for future events
• Working with multiple agencies to ensure smooth working processes and that cost efficiencies are fully utilised (expand on this to capture the venue contracts and procurement piece)
• To utilise the firm’s CRM database and email marketing systems to draft/send invitations and other communications and to monitor responses
• Utilising social media where appropriate to raise profile of the business
• Managing and reporting on event feedback and ensuring ROI for all events in order to create best practice guidelines for future events
• Attend events as appropriate and provide agile advice to ensure the smooth running of the firm events

The person

Given the responsibilities of this role, it’s likely that your background and experience will include:

• Excellent IT skills – office software, web systems, app based software, CRM databases, Zoom, video editing software, YouTube
• Evidence of advanced negotiation skills
• Evidence of excellent organisational skills, ability to delegate and attention to detail
• Evidence of excellent communication skills
• Experience in an events/project management role

The role also requires someone who:

• is flexible for early starts and late finishes when events are planned
• is self-managed and confident in setting and prioritising their own work agenda.

The package

As you’d expect, we offer a competitive salary and a wide range of benefits. You can find out more about our core staff benefits here.

Pre-employment screening

If we make you an offer for a role, we will conduct a range of pre-employment screening. This will include, but is not limited to, a basic DBS check, right to work check, address verification, any disciplinary history recorded with the Solicitors Regulation Authority (SRA) and a self-declaration to assess your character and suitability for the role. Full details of our screening process are available on request.

Our business services career structure

Here at Mills & Reeve our business services career structure has five levels and a clear progression framework. This role fits within the Advisor level of our framework, and the job description includes the types of activities expected for this type of role. If you’d like more information on our career structure, our HR team will be happy to provide further details.

The firm

Mills & Reeve is centred on achieving more for clients, their businesses and the wider communities we serve.

Our clients and their industries benefit from our knowledge and learning – on everything from wellbeing, diversity and inclusion to global trends. The wider community benefits from a focus on sustainability in client and business decisions.

Clients get a consistent experience with no surprises – we tell them what they need to know, when they need to know it. Our sector and market expertise helps us understand clients’ issues. And our technology and innovations help them achieve more with less effort.

We build personal relationships, with advice individually tailored to individual need. And if clients need things we don’t offer, we draw on our network to give recommendations.

Our 1,250 plus people and over 750 lawyers share one vision – achieving more for clients.

By joining Mills & Reeve, you’ll have the chance to build your skills and experience within a firm that’s not only ranked in the top 50 UK law firms, but also one that truly values their people. Our mantra is “Achieve more. Together.”, which we feel embodies our purpose and is more than just a catchphrase!

We’ve been listed in the Best Companies to Work For list the last 20 years - the only law firm to have achieved this, and we hold Platinum Investors in People status, something which only 6% of 50,000 assessed organisations achieve. We’ve also been ranked in the top 10 of RollOnFriday’s Best Law Firms To Work At list for the past eight years, taking the top spot in 2018, 2019 and 2020.

Don’t just take our word for it though. Have a read through our People Perspectives to find out more about some of our team and their experiences at Mills & Reeve.

And finally

Everyone at Mills & Reeve brings a unique perspective and ideas to the team and we do everything we can to help each person to thrive. We’re committed to providing an inclusive and supportive working environment, are happy to consider flexible working arrangements, and want to achieve the right balance for both our people and the firm. We encourage everyone to ask if they feel they need any workplace adjustments, and will do our best to support with these.

Promoting equality and diversity across our firm is a key pillar of our strategy, and our five staff networks are an integral part of this. To find out more about our diversity and inclusion work, visit our webpage here.

Want to find out more?

If you’d like any more information about Mills & Reeve take a look at our website.