Recruitment Administrator

Location: United Kingdom
Office: Manchester Birmingham
Discipline: Human resources
Contact name: Ben Porter

Contact email: [email protected]
Contact phone: 01214568041
Vacancy reference: 023729
Closing date: 05 April 2024
Startdate: 22 March 2024 - 22 March 2024

Birmingham or Manchester, full time, permanent role

The role

Reporting to the Senior Recruitment Manager and working closely with the recruitment team, you will form part of the wider HR team for the firm.  You will be responsible for providing recruitment administration support for Solicitor, Trainee Solicitor and Business Services recruitment, but there is also the opportunity to be involved in talent attraction based projects within this highly professional team.

Experienced hire recruitment & selection

Support the recruitment team with all administration aspects of lawyer and business services recruitment. This will include:

  • creating, reviewing and updating job descriptions, upon vacancies becoming approved

  • uploading vacancies onto the Applicant Tracking System and other relevant recruitment websites

  • setting up interviews and collating feedback and interview notes

  • creating the offer paperwork and associated administration

  • managing the team’s purchase orders / invoice arrangements

  • being the first point of contact for queries in the absence of members of the team

Graduate recruitment

At particular points in the year, assist the Graduate Recruitment Manger with the administration aspects of their role.  This will include:

  • supporting with the management of the annual law fairs

  • supporting during the shortlisting, setting up of assessment centres and offers for Summer Placements and Trainee Solicitor applications

  • supporting with the practical arrangements for the assessment days

  • supporting the Newly Qualified Solicitor application and offer process

  • creating the offer paperwork and associated administration for Trainee Solicitor appointments, including supporting with the creation of induction programmes

  • supporting with the administration required during the Trainee Solicitor seat move process at each point in the year

Supporting the firm’s talent acquisition strategy

In addition to administration for the specific role within the firm, this role will support wider projects and initiatives linked to the firm’s talent acquisition strategy that will include:

  • supporting social media initiatives

  • on an occasional basis, attending events such as law fairs and careers events

  • producing statistical data for reports

  • involvement with projects within the team

The person

This is a busy and challenging role and to be successful, you will have:

  • some administration experience, ideally within recruitment or financial services, but this is not essential.

  • strong attention to detail

  • excellent written, as well as verbal communication skills and so is able to demonstrate that they can convey complex matters in a way that different audiences can understand.

  • good organisation skills and the ability to prioritise workload

  • the ability to work as part of a team

In addition you will need to:

  • be willing to travel to the firm’s other offices on occasion;

  • be flexible and, on occasion, able to work longer hours as the role demands etc.

The package

As you would expect, the firm offers a generous salary and benefits.  The firm’s standard benefits are detailed in the following link:

The Mills & Reeve Business Services career structure

We have a firm wide Business Services career structure and a published career progression framework.  Within the firm wide career structure there are five career levels.  For the purposes of the framework, this role is at an administrator level and the role profile that details the outcomes and activities expected of across the firm is included with this job description.  Further information on the firm’s Business Services career structure is available from the HR team.

The firm

Mills & Reeve is a major UK law firm renowned for its outstanding service to national and international clients, for its collaborative culture and for its deep sector expertise.

The firm has a strong sector focus with expertise in agriculture, charities, education, food and beverage, health, insurance, private wealth, real estate investment, sport and technology. Clients include businesses from PLCs to start-ups, high net worth individuals and landowners, more than 120 universities, colleges and education bodies and over 100 healthcare organisations.

This is an ideal opportunity to build your skills and experience with a major UK law firm, listed as one of the “Sunday Times 100 Best Companies to Work For” for the last 20 years - the only law firm to achieve this.

We are also proud to have been awarded Platinum Investors in People status this year.  The firm joins a select club of only 6% of 50,000 assessed organisations awarded the coveted platinum status.

The firm is also delighted to report for the eighth year running we were named as one of Roll On Friday’s ‘best law firms to works at’.

And finally

Mills & Reeve is committed to providing an inclusive and supportive working environment. We are happy to consider flexible working arrangements and endeavour to achieve the right balance for both our people and the business. This attitude to flexible working ensures we continue to provide outstanding service to our clients, whilst allowing our people to develop their careers in the knowledge that personal priorities will remain just that.

Mills & Reeve is committed to promoting equality, diversity and to providing an inclusive and supportive environment. Please click the link below to find further information regarding our diversity policy.

If you would like any more information about Mills & Reeve, you can visit our website by clicking on the following link:

Job Description