Facilities Assistant - Leeds

Location: Leeds
Discipline: Facilities
Contact name: Vibha Mistry

Contact email: vibha@live.co.uk
Contact phone: 0121 456 8402
Vacancy reference: 017309
Published: 6 days ago
Duration: up to 12 months
Closing date: 01 September 2022

This role is a fixed term contract, to cover a maternity leave of up to 12 months.

What does the role involve? 

This role is responsible for providing a comprehensive facilities service in the firm's busy Leeds office.  You will be responsible for but not limited to:

  • Ensure all internal and external post is dealt with efficiently and effectively.
  • Set up meeting rooms/tables and chairs (including specified equipment) requirements in a timely manner.
  • On a rota basis undertake the town round in order to deliver/collect items from our local external clients.
  • Support the reprographics function of the team with required tasks to the highest standard (ie photocopying documents and plans, collating/binding documents, printing plans and scanning text/pictures and terriers).
  • On occasions, provide efficient reception cover.

The full job description is also available.

The person

Given the challenges of this role, it is likely that your background and experience will include providing excellent client/customer service. You may also have previous experience of working within a professional services firm, working within a reprographics, facilities, front of house or mailroom role. You will also have a flexible approach to work and your working hours, and you are a team player that is able to work under limited supervision. 

Your experience 

The role additionally requires someone who is: 

  • Self-managed and confident in setting and prioritising their own work agenda. 
  • Able to demonstrate excellent written and verbal communication skills, and able to demonstrate that you can convey complex matters in a way that different audiences can understand.
  • Confident and will be able to build sustainable relationships with clients, lawyers and internal colleagues. 
  • Organised and methodical in how you approach your work, and you have excellent attention to detail and can maintain confidentiality. 
  • Able to remain calm under pressure and can think on your feet and problem solve. 

Applications are being reviewed on a regular basis, and interviews are being scheduled. Should you wish to be considered for the above vacancies and to avoid disappointment do not delay your application. Please note in your CV or covering letter which vacancy/vacancies you would like to be considered for.


Pre-employment screening

Please note that, if we make an offer of employment, we will conduct pre-employment screening that includes checks relating to your professional and academic qualifications, references from previous employers, your eligibility to work in the UK and any disciplinary history recorded with the Solicitors Regulation Authority (SRA). You will also be required to complete a self-declaration to assess your character and suitability.

And finally

Mills & Reeve is committed to building a diverse workforce and fostering an inclusive environment in which all our people can thrive. We hire people from a wide variety of backgrounds because it makes our firm stronger, and we have a collaborative culture that celebrates different perspectives and values respect for one another, working together, and openness and integrity. Our approach to flexible working means that we work in a way that achieves the right balance for our people, our clients and for our business.